Volunteers

What does a Sun Valley Jazz & Music Festival volunteer do?

Traditionally volunteers have filled the following positions:

⦁ Pre-festival Office Workers provide administrative support before the festival
⦁ Festival Planners create volunteer schedules and training plans
⦁ Airport Drivers pick up musicians at Boise Airport and transport to Sun Valley
⦁ Site Managers and Shift Captains oversee the music venues
⦁ Site Door Greeters check badges and clean up between music sets
⦁ Sales and Will Call sell badges and tickets
⦁ Communications Office records venue counts and provides a hub for communications
⦁ Lobby Greeters do just that!

 

How much time during the Jazz & Music Festival does a volunteer work?

Volunteers who want a 5-day general admission pass serve a minimum of 12 hours. Paying patrons are welcome to volunteer for as little as one shift. Volunteers earning an admission pass will get scheduling priority over paying patrons or employee badges.

HOW DO I BECOME A VOLUNTEER?

All volunteers must apply using the on-line form each year. Follow these 4 easy steps:

1. Read the new Commitment Form (HERE). You must initial that you have read and agree to it on the application.
2. Read the Hold Harmless Waiver (HERE). You must initial that you have read and agree to it on the application.
3. Read Volunteer Job Descriptions (HERE)
4. Submit an application HERE

Please submit an application for EACH PERSON. You may indicate a spouse or partner in the application comments section if you wish to volunteer together, but please fill out an application for each person.

Applicants needing assistance with the on-line application may email volunteer@sunvalleyjazz.org and someone will call you to apply over the phone. You may also call the Jazz Office and apply over the phone after Memorial Day. 1-877-478-5277

Why do I have to apply each year?

With today’s active lifestyles, people move and change cell phone numbers, email and addresses. The application ensures we get your updated contact information, confirm your intentions to participate this year, and capture your first and second choices for the upcoming festival.

When do I find out if I have been accepted?

The form will give you a Thank You message once the application is complete. Applicants receive an email (or phone call if they do not have email) once they have been assigned.

When will I get my assignment?

Final positions and schedules will be posted by October 1 on the volunteer only web site. Positions are subject to change due to cancellations and changes in music sets. Please be clear on your application of your availability.

When would I have to be in Sun Valley? 

⦁ Pre-festival workers start Monday October 11 before the festival.
⦁ All other volunteers must arrive Wednesday Oct. 13 at 10 am for job specific or site-specific training unless otherwise approved by the Volunteer Coordinator.
⦁ The complimentary All Volunteer Luncheon is at noon in the Limelight Room on Wednesday October 13.

What expenses would I have?

New volunteers must purchase the official teal-colored SV Jazz & Music Festival volunteer shirt that is worn with appropriate slacks, trousers or a skirt. Shirts may be picked up in the Volunteer Office when you pick up your volunteer packet.

Order Volunteer Shirts by calling 1-877-478-5277
Short sleeve polo= $27.50 (incl tax) or Long Sleeves = $30.80 (incl tax).

Each volunteer who is scheduled for 12 hours receives one 5 Day General Admission Pass. Failure to complete your work hours will require payment for the badge.

Volunteers reserve and pay for their own lodging arrangements and travel, as well as meals and other expenses.

 

A Final Word!

Please add me to your contacts so my emails don’t end up in your SPAM folder.  Volunteer@sunvalleyjazz.org 
I look forward to seeing you in Sun Valley, Idaho Oct. 13-17, 2021.

Karen Phillips
Volunteer Coordinator
Volunteer@sunvalleyjazz.org